Workflow Standards: Comprehensive Audit & 6 Priority Improvements

.github/projects/PLANNING_TEMPLATE.md

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+---
+title: "Project Planning Template"
+description: "Use this template to document planning before creating related issues"
+file_type: "planning"
+created_date: "YYYY-MM-DD"
+status: "active"
+---
+
+# Project Planning: [Project Name]
+
+**Created:** YYYY-MM-DD  
+**Status:** Planning / In Progress / Completed  
+**Owner:** @username  
+**Repository:** lightspeedwp/.github
+
+---
+
+## 1. Overview & Goals
+
+**What is this project trying to accomplish?**
+
+Brief 2-3 sentence summary of the project's purpose, scope, and business/technical value.
+
+### Primary Goals
+
+- Goal 1: [specific, measurable outcome]
+- Goal 2: [specific, measurable outcome]
+- Goal 3: [specific, measurable outcome]
+
+### Success Criteria
+
+- [ ] Criterion 1
+- [ ] Criterion 2
+- [ ] Criterion 3
+
+---
+
+## 2. Scope & Deliverables
+
+**What's in scope? What's out of scope?**
+
+### Included
+
+- Deliverable 1: [description]
+- Deliverable 2: [description]
+- Deliverable 3: [description]
+
+### Excluded
+
+- [What is NOT included and why]
+- [What is deferred to future phase]
+
+### Dependencies
+
+- Dependency on [related project/issue] (#123)
+- Dependency on [external system/tool]
+- Dependency on [team/capability]
+
+---
+
+## 3. Timeline & Milestones
+
+**When should this be completed?**
+
+| Milestone | Target Date | Status |
+| --- | --- | --- |
+| Phase 1: Planning & Design | YYYY-MM-DD | Not Started |
+| Phase 2: Implementation | YYYY-MM-DD | Not Started |
+| Phase 3: Review & Testing | YYYY-MM-DD | Not Started |
+| Phase 4: Completion | YYYY-MM-DD | Not Started |
+
+### Estimated Effort
+
+- Total: [X hours / days / weeks]
+- Per phase: Phase 1: 4h, Phase 2: 12h, Phase 3: 6h, Phase 4: 2h
+- Team: [1 person / 2 people / team composition]
+
+---
+
+## 4. Technical Architecture (if applicable)
+
+**How will this be implemented?**
+
+### High-Level Design
+
+[ASCII diagram, Mermaid flowchart, or detailed description of the technical approach]
+
+### Key Components
+
+1. Component A: [responsibility]
+2. Component B: [responsibility]
+3. Component C: [responsibility]
+
+### Technology Stack
+
+- Language/Framework: [specific version]
+- Key libraries: [list with versions]
+- Infrastructure: [if applicable]
+
+### Design Decisions & Rationale
+
+| Decision | Rationale | Alternatives Considered |
+| --- | --- | --- |
+| [Design choice 1] | [Why this approach] | [Other options and why not chosen] |
+| [Design choice 2] | [Why this approach] | [Other options and why not chosen] |
+
+---
+
+## 5. Risks & Mitigation
+
+**What could go wrong? How will we reduce risk?**
+
+| Risk | Likelihood | Impact | Mitigation Strategy |
+| --- | --- | --- | --- |
+| [Risk 1] | High/Medium/Low | [Impact] | [Mitigation plan] |
+| [Risk 2] | High/Medium/Low | [Impact] | [Mitigation plan] |
+| [Risk 3] | High/Medium/Low | [Impact] | [Mitigation plan] |
+
+---
+
+## 6. Testing Strategy
+
+**How will this be validated?**
+
+### Unit Tests
+
+- [What components need unit tests]
+- [Coverage targets]
+
+### Integration Tests
+
+- [What integrations need testing]
+- [Test scenarios]
+
+### Manual Testing Checklist
+
+- [ ] Golden path scenario: [steps]
+- [ ] Edge case 1: [steps]
+- [ ] Edge case 2: [steps]
+- [ ] Regression test for related feature: [steps]
+
+### Acceptance Criteria
+
+[Link to GitHub issues with acceptance criteria, or list them here]
+
+---
+
+## 7. Documentation & Communication
+
+**What needs to be documented?**
+
+- [ ] README or setup guide
+- [ ] Architecture decision record (ADR)
+- [ ] User/developer guide
+- [ ] CONTRIBUTING updates
+- [ ] Changelog entry
+- [ ] GitHub project documentation
+- [ ] Team wiki or knowledge base
+
+### Stakeholders & Communication Plan
+
+- **Decision Makers:** [Who must approve]
+- **Implementers:** [Who will build]
+- **Reviewers:** [Who will review]
+- **Communication:** [When/how to update stakeholders]
+
+---
+
+## 8. Related Issues & References
+
+**GitHub issues, PRs, discussions, or external links**
+
+- Related issue: [#123 - Issue title](https://github.com/lightspeedwp/.github/issues/123)
+- Blocking issue: [#124 - Issue title](https://github.com/lightspeedwp/.github/issues/124)
+- Blocked by: [#125 - Issue title](https://github.com/lightspeedwp/.github/issues/125)
+- Reference: [Link to spec, design doc, or external resource]
+
+---
+
+## 9. Sign-Off & Approval
+
+**Who has approved this plan?**
+
+| Role | Name | Date | Notes |
+| --- | --- | --- | --- |
+| Owner | @username | YYYY-MM-DD | [Any notes] |
+| Reviewer | @username | YYYY-MM-DD | [Any notes] |
+| Approver | @username | YYYY-MM-DD | [Any notes] |
+
+---
+
+## Planning Checklist
+
+Before creating related GitHub issues, confirm:
+
+- [ ] Goals are clear and measurable
+- [ ] Scope is well-defined (in/out)
+- [ ] Timeline is realistic
+- [ ] Technical design is documented
+- [ ] Risks have been identified & mitigated
+- [ ] Testing strategy is defined
+- [ ] Documentation needs are listed
+- [ ] Dependencies are tracked
+- [ ] Stakeholders have been informed
+- [ ] Approval chain is complete
+
+Once this planning document is approved, you're ready to:
+1. Create GitHub issues for each task/deliverable
+2. Link issues back to this planning document in their description
+3. Add issues to the appropriate GitHub project
+4. Begin implementation
+
+---
+
+## Change Log
+
+| Date | Change | Author |
+| --- | --- | --- |
+| YYYY-MM-DD | Initial planning | @username |
+
+---
+
+**Template Version:** 1.0  
+**Last Updated:** 2026-05-31  
+**See also:** [CONTRIBUTING.md](../../../CONTRIBUTING.md), [Issue Triage Guide](../../../docs/issue-triage-guide.md)