[No QA] Docs updates for E/A#90713 Add manual tab info for editing distance expenses

[MelvinBot]

Summary

• Updates the Distance Expenses help article to document the new Manual tab that appears when editing a map-based distance expense
• Adds keywords for distance editing discoverability

This change reflects #90713, which removed the production gate on manual distance editing when editing waypoints. Users can now switch between Map and Manual tabs to update their distance.

Test plan

• Verify the updated FAQ answer in Distance-Expenses.md is accurate
• Verify the keywords are appropriate

[stephanieelliott]

Incorporate: #90804

[github-actions]

HelpDot Documentation Review

Overall Assessment

This PR makes a small, focused update to the Distance Expenses article. It adds three new keywords related to editing distance expenses and expands an FAQ answer to describe the Map and Manual tabs users see when editing a map-based Distance expense. The changes are well-scoped and improve discoverability and completeness of the existing documentation.

Scores Summary

• Readability: 9/10 - The expanded FAQ answer is clear, concise, and scannable. The sentence structure flows well, moving from the general ("you can edit the expense before it is approved") to the specific (tab descriptions) and closing with a cross-link. No issues with clarity.
• AI Readiness: 9/10 - The three new keywords ("edit distance", "edit waypoints", "manual edit distance") reflect realistic search queries and align with the guidance in HELP_AUTHORING_GUIDELINES.md Section 6 to include realistic search phrases. The existing YAML metadata (title, description, keywords, internalScope) remains intact and well-formed.
• Style Compliance: 10/10 - Tab names Map and Manual are correctly bolded per HELPSITE_NAMING_CONVENTIONS.md Tab Naming Standards. The text uses exact UI terminology without quotation marks or paraphrasing. The cross-link to Managing Expenses in a Report uses a relative path and descriptive anchor text, and is placed after explanatory text rather than inside numbered steps, complying with the Cross-Linking Standards.

Key Findings

• The new keywords are practical and map to real user search intent (editing waypoints, manually editing distance).
• Tab references follow the bold formatting and exact-label conventions correctly.
• The expanded FAQ answer adds genuinely useful information about the two editing modes without bloating the response.
• The cross-link placement at the end of the FAQ answer (not inside a numbered step) is correct per governance rules.

Recommendations

• No blocking issues identified. This PR is ready to merge from a documentation standards perspective.
• Minor consideration: the internalScope field could optionally be updated to mention that the article now also covers editing distance expenses (e.g., "...and editing map-based Distance expenses"), though this is not strictly required since editing was already implicitly covered by the existing FAQ.

Files Reviewed

• docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md - Keywords expanded and FAQ answer improved. Compliant with all governance rules.

This review assessed only the proposed changes in the PR diff, not unchanged portions of the file.

[github-actions]

HelpDot Documentation Review

Overall Assessment

This PR makes a focused update to the Distance Expenses article, adding three new keywords for edit-related discoverability and rewriting the FAQ answer about editing distance expenses to accurately describe the Map/Manual tab experience. The changes are minimal, well-scoped, and align with the governance standards.

Scores Summary

• Readability: 9/10 - The rewritten FAQ answer is clear, concise, and action-oriented. The sentence structure flows naturally and describes the two editing paths (Map vs. Manual) in a scannable way.
• AI Readiness: 9/10 - The new keywords ("edit distance", "edit waypoints", "manual edit distance") directly match realistic search queries. The existing YAML metadata (title, description, internalScope) remains intact and well-formed. No new headings were added, so heading compliance is not affected.
• Style Compliance: 10/10 - Tab names Map and Manual are correctly bolded per the Tab Naming Standards. The cross-link to Managing Expenses in a Report uses descriptive anchor text ("see [Managing Expenses in a Report]") and a relative link, complying with cross-linking standards. The link is placed after an explanatory sentence rather than inside a numbered step.

Key Findings

• The rewritten FAQ answer is an improvement over the original. It removes the somewhat ambiguous instruction to "select the Distance field on the expense to update the route" and replaces it with a clearer description of the two-tab editing experience.
• The new keywords are well-chosen and reflect realistic user search intent for editing distance expenses.
• No governance violations detected in the proposed changes.

Recommendations

• No blocking issues. This PR is ready to merge from a documentation quality perspective.

Files Reviewed

• docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md - Keywords expanded and FAQ answer rewritten. Both changes comply with governance standards.

Review based on proposed diff only. Unchanged portions of the file were not evaluated.

[melvin-bot]

Concierge reviewer checklist:

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cc @twisterdotcom

[melvin-bot]

@twisterdotcom Please copy/paste the Reviewer Checklist from here into a new comment on this PR and complete it. If you have the K2 extension, you can simply click: [this button]

[twisterdotcom]

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Screenshots/Videos

Android: HybridApp

Android: mWeb Chrome

iOS: HybridApp

iOS: mWeb Safari

MacOS: Chrome / Safari

[twisterdotcom]

Needs conflicts resolving @stephanieelliott

[OSBotify]

A preview of your ExpensifyHelp changes have been deployed to https://fbcacec2.helpdot.pages.dev ⚡️

Updated articles:

• articles/new-expensify/reports-and-expenses/Distance-Expenses

[melvin-bot]

@twisterdotcom looks like this was merged without a test passing. Please add a note explaining why this was done and remove the Emergency label if this is not an emergency.

[github-actions]

AI readiness / keyword coverage: The keywords "pause GPS", "resume GPS", "multi-segment trip", and "discard trip" were removed, but the article still covers these features in the GPS tracking section (lines 17, 26-27). Per HELP_AUTHORING_GUIDELINES.md Section 6, articles must "include realistic search phrases" to optimize for semantic retrieval. Consider keeping those keywords alongside the new ones, rather than replacing them, so users searching for GPS-related workflows can still find this article.

[github-actions]

HelpDot Documentation Review

Overall Assessment

This PR makes a small, focused update to the Distance Expenses article. It revises keywords in the YAML frontmatter and rewrites one FAQ answer to accurately describe the new Map and Manual tab behavior when editing a map-based distance expense. The changes are well-scoped and align with the single-workflow principle.

Scores Summary

• Readability: 9/10 - The revised FAQ answer is clearer and more actionable than the original. It describes two distinct paths (Map for waypoints, Manual for typing distance) in plain, scannable language. One minor note: the two sentences beginning with "Select Map..." and "or select Manual..." could be split into a brief list for even better scannability, but this is a minor style preference, not a rule violation.
• AI Readiness: 9/10 - Keywords are well-chosen and reflect realistic search queries (e.g., "save for later", "edit distance", "edit waypoints", "manual edit distance"). The existing YAML metadata (title, description, keywords, internalScope) remains intact and compliant. The removed keywords ("pause GPS", "resume GPS", "multi-segment trip", "discard trip") appear to have been replaced by more relevant editing-focused terms, which is appropriate for this change.
• Style Compliance: 10/10 - UI element references (Map, Manual) are correctly bolded and match exact UI terminology. No prohibited language is used. The cross-link to Managing Expenses in a Report uses descriptive anchor text and a relative link, placed outside of numbered steps, all per the cross-linking standards.

Key Findings

• The rewritten FAQ answer correctly avoids the previous vague instruction ("select the Distance field on the expense to update the route") and replaces it with a more precise description of the two-tab editing flow.
• Button and tab names are consistently bolded and appear to match exact UI labels.
• The cross-link anchor text ("Managing Expenses in a Report") is descriptive, though it could be slightly more task-oriented (e.g., "learn how to edit an expense" -- which is actually already used in the lead-in text, so the current approach works well).
• No governance violations were found in the proposed changes.

Recommendations

• Consider whether the removed keywords ("pause GPS", "resume GPS", "multi-segment trip", "discard trip") are still relevant to other sections of the article. If those features are still documented in the unchanged portions, removing the keywords could reduce search discoverability for those flows. This is worth a quick verification but is outside the scope of what this diff introduces.

Files Reviewed

• docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md - Two line changes: keyword update and FAQ answer rewrite. Both changes are clean, compliant, and improve clarity.

[twisterdotcom]

You had 10 hours to give us that feedback bots.

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🚀 Deployed to staging by https://github.com/twisterdotcom in version: 9.3.91-0 🚀

platform	result
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🤖 android 🤖	success ✅
🍎 iOS 🍎	success ✅

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[OSBotify]

🚀 Deployed to staging by https://github.com/twisterdotcom in version: 9.3.94-0 🚀

platform	result
🕸 web 🕸	success ✅
🤖 android 🤖	success ✅
🍎 iOS 🍎	success ✅

Bundle Size Analysis (Sentry):

• Android
• iOS

[OSBotify]

🚀 Deployed to production by https://github.com/luacmartins in version: 9.3.94-0 🚀

platform	result
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🤖 android 🤖	success ✅
🍎 iOS 🍎	success ✅