[Due for payment 2025-09-16] [$250] Expense - Expense status is not automatically displayed on preview on member´s side

[nlemma]

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Version Number: 9.1.88-0
Reproducible in staging?: Yes
Reproducible in production?: Yes
If this was caught during regression testing, add the test name, ID and link from TestRail: https://test-management.browserstack.com/projects/2148171/test-runs/TR-328/folder/12015306/39317683/816207329
Email or phone of affected tester (no customers): ibellicotest+1482@gmail.com
Issue reported by: Applause Internal Team
Device used: Motorola MotoG60 / Android 12 / Chrome ( mWeb / Hybrid app) - Windows 10 / Chrome
App Component: Money Requests

Action Performed:

Prerequisite: Have two accounts opened on two different devices or environments.
Prerequisite 2: User A has at least one workspace available.

1. Open the Expensify app.
2. Open any workspace chat.
3. Tap on chat header and select "Members"
4. Invite User B as member.
5. Return to chat.
6. Create a manual expense.
7. Note that the preview of the just created expense, shows the status next to "1 expense"
8. As User B, open the workspace chat.
9. Note that the preview of the just received expense, doesn´t show the status of the expense. Only "1 expense" is visible.
10. Open the report of the expense and return to chat.
11. Note that now, the status of the received expense, is visible next to "1 expense".

Expected Result:

Preview of an expense, should always display the status of the expense ( For example: Draft, outstanding, paid) and the amount of expenses submitted on the same report.

Actual Result:

Preview of an expense, doesn´t automatically show the status on workspace member´s side. Status of expense only appears after opening and closing the report.

Workaround:

Unknown

Platforms:

• Android: App
• Android: mWeb Chrome
• iOS: App
• iOS: mWeb Safari
• iOS: mWeb Chrome
• Windows: Chrome
• MacOS: Chrome / Safari
• MacOS: Desktop

Screenshots/Videos

Bug6904766_1754015085212.Status.mp4

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Upwork Automation - Do Not Edit

• Upwork Job URL: https://www.upwork.com/jobs/~021954708099425609346
• Upwork Job ID: 1954708099425609346
• Last Price Increase: 2025-08-11
• Automatic offers:
• nkdengineer | Contributor | 108390198

Issue Owner

Current Issue Owner: @abekkala

[melvin-bot]

Triggered auto assignment to @adelekennedy (Bug), see https://stackoverflow.com/c/expensify/questions/14418 for more details. Please add this bug to a GH project, as outlined in the SO.

[nkdengineer]

Proposal

Please re-state the problem that we are trying to solve in this issue.

Preview of an expense, doesn´t automatically show the status on workspace member´s side. Status of expense only appears after opening and closing the report.

What is the root cause of that problem?

The expense report isn't loaded when we open the workspace chat, then the reportStatus is empty.

App/src/components/ReportActionItem/MoneyRequestReportPreview/MoneyRequestReportPreviewContent.tsx

Line 291 in 39c6b76

const reportStatus = useMemo(() => getReportStatusTranslation(iouReport?.stateNum, iouReport?.statusNum), [iouReport?.stateNum, iouReport?.statusNum]);

What changes do you think we should make in order to solve the problem?

We can get the status from the report preview action when the expense report data is undefined

const reportStatus = useMemo(() => getReportStatusTranslation(iouReport?.stateNum ?? action?.childStateNum, iouReport?.statusNum ?? action?.childStatusNum), [action?.childStateNum, action?.childStatusNum, iouReport?.stateNum, iouReport?.statusNum]);

App/src/components/ReportActionItem/MoneyRequestReportPreview/MoneyRequestReportPreviewContent.tsx

Line 291 in 39c6b76

const reportStatus = useMemo(() => getReportStatusTranslation(iouReport?.stateNum, iouReport?.statusNum), [iouReport?.stateNum, iouReport?.statusNum]);

What specific scenarios should we cover in automated tests to prevent reintroducing this issue in the future?

If need we can update MoneyRequestReportPreview to verify the report status is always displayed even the expense report data isn't loaded.

What alternative solutions did you explore? (Optional)

Reminder: Please use plain English, be brief and avoid jargon. Feel free to use images, charts or pseudo-code if necessary. Do not post large multi-line diffs or write walls of text. Do not create PRs unless you have been hired for this job.

[lorretheboy]

Proposal

Please re-state the problem that we are trying to solve in this issue.

Expense - Expense status is not automatically displayed on preview on member´s side

What is the root cause of that problem?

useReportWithTransactionsAndViolations was using canBeMissing: false, which prevented automatic fetching of missing IOU reports for workspace members.

App/src/hooks/useReportWithTransactionsAndViolations.ts

Line 15 in c84c6d8

const [report] = useOnyx(`${ONYXKEYS.COLLECTION.REPORT}${reportID}`, {canBeMissing: false});

App/src/components/ReportActionItem/MoneyRequestReportPreview/MoneyRequestReportPreviewContent.tsx

Lines 645 to 649 in 98542bb

	!shouldShowEmptyPlaceholder && (
	<View style={[styles.flexRow, styles.justifyContentStart, styles.alignItemsCenter]}>
	{isIconNeeded && <View style={[styles.alignItemsCenter, styles.lh16, styles.mr1]}>{approvedOrSettledIcon}</View>}
	<Text style={[styles.textLabelSupporting, styles.lh16]}>{`${reportStatus} ${CONST.DOT_SEPARATOR} ${expenseCount}`}</Text>
	</View>

What changes do you think we should make in order to solve the problem?

Update to canBeMissing: true

What specific scenarios should we cover in automated tests to prevent reintroducing this issue in the future?

NA

What alternative solutions did you explore? (Optional)

NA

Reminder: Please use plain English, be brief and avoid jargon. Feel free to use images, charts or pseudo-code if necessary. Do not post large multi-line diffs or write walls of text. Do not create PRs unless you have been hired for this job.

[melvin-bot]

@adelekennedy Eep! 4 days overdue now. Issues have feelings too...

[melvin-bot]

@adelekennedy Still overdue 6 days?! Let's take care of this!

[melvin-bot]

Job added to Upwork: https://www.upwork.com/jobs/~021954708099425609346

[melvin-bot]

Triggered auto assignment to Contributor-plus team member for initial proposal review - @jjcoffee (External)